News May 11, 2009 PAOSSM Meeting MinutesMembers Present: P. Sieber, J. Sieber, L. Black, E. Kotey, S. Kotey, S. Htoon, P. Wu, N. Howard, K. Dang, D. Roe, S. Stewart, M. Jenkins, S. Abernathy, L. Bogran, A. Wood, D. Stanley and Professor J. Gleason 6:06 PM Meeting called to order by President Paula Sieber Minutes of April Meeting Reviewed. A call for any changes was made. No changes were identified. Shawn Abernathy made a motion to accept the minutes as presented. Luis Bogran seconded the motion. The motion was put to a vote and was carried with a unanimous vote. Treasurer's Report -The outgoing treasurer Lucy Usiukiewicz was not present to make a report. The incoming Treasurer, David Stanley noted that the Treasurer's books and records have not been transferred to him yet and he cannot offer a report. A question was raised if we have to audit the Treasurers books for a change of officers. Professor Gleason responded that he did not know. Shawn Abernathy noted that we can form a committee to audit the books and meet the requirement. David Stanley volunteered to chair the audit committee. Mary Jenkins and Shawn Abernathy volunteered to serve on the committee. The President accepted David's motion and Mary's second, motion carried unanimously. Memorabilia Report Shawn Abernathy made a presentation to move the memorabilia budget to the Summer Budget to allow her to meet several deadlines . There was some debate and when completed, the President called for the question. Luis Bogran made a motion to move the Memorabilia Budget to the Summer Budget. David Stanley seconded the motion. The motion was carried unanimously. Prom Report - · Agnes Stadler & Kim Dang (Ticket Sales) Kim offered the suggestion that ticket sales be reduced to only two days from 4 days for the Prom next year. · Shawn Abernathy (After Prom Food) Shawn noted that there was too much food again this year at the Prom after party. She will provide the shopping list of what was bought so they can reduce it for next year. David Stanley made the comment that Shawn had done very well and she had made it a success. The assembled membership voiced their approval of his comment. · Sandra Hebert (Decorations) not present to offer any comment. · Mary Jenkins (Lego Challenge) Mary noted that the "Green Team" won the challenge. The team was comprised of 8 OSSM students and 3 guests. Each of the 8 OSSM students on the winning team received a 5 Dollar snack bar credit. It was noted that several students liked the LEGO Challenge. Mary also commented that she would also look for other ideas for next year. Finals Snacks - · Monday, May 25 - Kim Dang, Agnes Stadler, Mary Jenkins, Shawn Abernathy · Tuesday, May 26 - Lucy Usiukiewicz, Dephonie Roe, Kim Hoang, Andy Wood · Volunteers Possibly L uis Bogran on the 25th. · Arrival/Set up NLT 8:30 PM, prepared to serve NLT 9:00 PM. Senior Class - · May 20 - Senior Swim Party · May 29 - Graduation Rehearsal and Senior Graduation Party in Great Hall · May 30 - Graduation and Reception hosted by Junior Class (Cookies and Beverage) Shawn Abernathy provides/purchases water in bottles (Suggestion: 8-10 Ounce bottles to reduce waste) , Paula Sieber provides/purchases cookies (heat resistant). Calling all volunteers - Refreshment Coordinators · June 4 - Class of 2011 Orientation - 6:00 PM - 8:00 PM Refreshments · June 16 - Class of 2011 Orientation - 6:00 PM - 8:00 PM Refreshments · Luis Bogran possibly to work on the 4th · Sonny Htoon and Kim Dang to work on the 16th · Nancy Howard to order food for the 4th and the 16th. · Paula Sieber asked Professor Gleason if Students could get volunteer points for working during the orientation. Professor Gleason responded "Sure". Paula Sieber offered to write a letter for the working students to provide evidence of volunteer point credit. Dean of Students Report - Prof. Jack Gleason Letter was sent to seniors about graduation and clearing the OSSM Dorms. Juniors also received a letter with their clearing the Dorm plan. Question by Andy Wood. When will the graduation rehearsal need water? Professor Gleason responded by stating around 2:30 PM. For the Graduation set up around 8:30 AM, Ready to serve on or about 11:15 AM, NLT 11:33 AM. He estimated that crowd dispersal will be 90 percent complete in 15 minutes after graduation commencement is complete. Agreed that Shawn Abernathy and he would work out the details. It was noted that half-sized bottles (approx. 8-10 ounce/.3 Liter) would likely save on wasted water. Professor Gleason noted that there would be an OSSM Awards ceremony 19 May 09. Notices were sent to parents. It is very significant as you get to see the very large accomplishments achieved by a very small school. Farewell and Installation of Officers. President Paula Sieber made presentations of Certificates of Appreciation to the 2008-09 outgoing PAOSSM officers. President Paula Sieber then installed and recognized the incoming 2009-10 PAOSSM officers New Business: Summer Budget items to consider: · Print Calendar - $850 · Memorabilia, - $2,000 · Renew Sam's Card - $35 · Year Book - $1000 · Orientation, Move in, Miscellaneous - $2,000 TOTAL : $4,500 (less $2,000 Memorabilia Budget) David Stanley makes motion to accept a $4,500 2009 Summer Budget separate from the Memorabilia Budget. Luis Bogran seconds the motion. Motion carries unanimously. Luis Bogran volunteers to chair the unpaid pledge recovery Committee. He will send a "Friendly Reminder" to those parents who are currently in arrears. He will encourage them to pay in full all currently unfilled pledges from the Class of 2009 and the Class of 2010. President Paula Sieber accepted his appointment as the chairman of the unpaid pledge recovery committee and noted that voluntary donations and contributions have been down all over for several months. Andy Wood made a request for photos to be included in the OSSM graduation DVD slide show. The photos need to be provided to him ASAP. President Paula Sieber reviewed the Announcements: · May 19 - Awards Assembly, 3 PM, Auditorium · May 20 - Senior Swim Party · May 25 - Final Snacks, 9 PM, Great Hall · May 26 - Board of Directors meeting, 7 PM, Library · May 26 - Final Snacks, 9 PM, Great Hall · May 29 - Graduation Rehearsal, 2:30 PM - Dorm closes for Jrs. - Sr. Grad Party in the Great Hall · May 30 Graduation Day - Capitol South, 10 AM, Refreshments Following, 11:33 AM - cookies & beverages by Jr. Class, Grove of trees · June 4 - Class of 2011 Orientation, 6 PM - Refreshments served around 8 PM (Meet & Greet) · June 10 - Foundation Board Meeting , 11 AM, Tulsa o Andy will present the PAOSSM Gift of $1200 · June 16 - Class of 2011 Orientation, 6 PM - Refreshments served around 8 PM (Meet & Greet) President Paula Sieber made a call for any other new business. There was no additional response. President Paula Sieber then called for a motion to adjourn. Luis Bogran made the motion to adjourn. Shawn Abernathy seconded the motion. The motion carried unanimously. Meeting adjourned 6:53 PM Submitted by: Joseph Sieber, Co-President, acting on behalf of the Secretary |
